Privacy Policy

This Privacy Policy describes the policies and procedures of IVY College on the collection, use, retention, protection, and disclosure of Your information when You use the Service. It also explains Your privacy rights and how applicable law may protect You.

We use Your Personal Data to provide, maintain, support, and improve the Service, including the public Website, admissions forms, student portals, online learning tools, alumni forms, career forms, event registrations, inquiry forms, and related digital services operated by or on behalf of IVY College. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

This Privacy Policy is intended to provide clear information about how IVY College handles information submitted through its Website and related digital services. It does not replace any separate student record policy, institutional policy, enrollment agreement, employment policy, or legally required disclosure that may apply to specific records, services, programs, or relationships with IVY College.

Interpretation and Definitions

Interpretation

The words whose initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning whether they appear in singular or plural.

Words such as “We,” “Us,” and “Our” refer to IVY College.

Words such as “You” and “Your” refer to the individual accessing or using the Service, or the company, organization, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Definitions

For the purposes of this Privacy Policy:

Account means a unique account created for You to access Our Service, student portal, online learning environment, application system, alumni platform, career portal, event registration system, or parts of Our Service.

Affiliate means an entity that controls, is controlled by, or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest, voting rights, or other securities entitled to vote for election of directors or other managing authority.

Company referred to as either “the Company,” “We,” “Us,” or “Our” in this Agreement refers to IVY College, located at 1980 Gallows Road, Vienna, VA 22182. Headquarters Phone: 703-323-5690. Fax: 703-323-5692. General email: info@ivy.edu.

Cookies are small files that are placed on Your computer, mobile device, or any other device by a website. Cookies may contain details of Your browsing history on that website, preferences, session information, or other technical information used for website functionality, analytics, security, and performance.

Country refers to the United States. For location-specific institutional purposes, IVY College is located in Virginia, United States.

Device means any device that can access the Service, such as a computer, cellphone, tablet, or other internet-connected device.

Personal Data is any information that relates to an identified or identifiable individual. This may include information You provide directly, information collected automatically when You use the Service, or information submitted through forms, applications, portals, or other digital tools operated by IVY College.

Service refers to the Website and related digital services operated by or on behalf of IVY College, including admissions forms, student portals, online learning tools, alumni forms, career forms, event registrations, inquiry forms, and other website-based tools or services.

Service Provider means any natural or legal person who processes data on behalf of the Company. It refers to third-party companies, vendors, contractors, platforms, systems, or individuals employed or engaged by the Company to facilitate the Service, provide the Service on behalf of the Company, perform services related to the Service, assist with institutional operations, support student services, process forms or inquiries, host or maintain digital systems, or help the Company analyze how the Service is used.

Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself. Examples may include the duration of a page visit, browser type, device information, IP address, referring pages, and other diagnostic data.

Website refers to IVY College, accessible from https://ivu.edu.

You means the individual accessing or using the Service, or the company, organization, school, employer, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact, identify, support, respond to, enroll, register, evaluate, or otherwise serve You. Personally identifiable information may include, but is not limited to:

• Email address

• First name and last name

• Phone number

• Mailing address

• City, state, province, ZIP/postal code

• Academic interest or intended program of study

• Admissions inquiry information

• Application-related information

• Enrollment-related information

• Student support information

• Event registration information

• Alumni information

• Career or employment inquiry information

• Form responses submitted through the Website

• Communication preferences

• Any other information You choose to submit through the Service

• Usage Data

Depending on the form, portal, service, or tool You use, IVY College may also collect information related to admissions, enrollment, advising, academic progress, financial aid inquiries, career services, alumni engagement, event participation, student support, online learning, continuing communication, and other institutional functions.

Usage Data

Usage Data is collected automatically when using the Service.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All the above categories exclude text messaging originator opt-in data and consent. This information will not be shared with any third parties.

Usage Data may include information such as Your Device’s Internet Protocol address, browser type, browser version, the pages of Our Service that You visit, the time and date of Your visit, the time spent on those pages, referring URLs, exit pages, unique device identifiers, search terms, diagnostic data, and other data used to maintain, protect, evaluate, and improve the Service.

When You access the Service by or through a mobile device, We may collect certain information automatically, including but not limited to the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile internet browser You use, unique device identifiers, and other diagnostic data.

We may also collect information that Your browser sends whenever You visit Our Service or when You access the Service by or through a mobile device.

Usage Data may be used for internal analysis, security monitoring, troubleshooting, site performance, accessibility improvements, content improvements, and institutional planning. Usage Data may be aggregated or de-identified so that it does not directly identify You.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track activity on Our Service and store certain information. Tracking technologies used may include cookies, beacons, tags, scripts, pixels, embedded tools, analytics tools, and other technologies used to collect and track information and to improve, protect, personalize, maintain, and analyze Our Service.

The technologies We use may include:

Cookies or Browser Cookies

A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of Our Service, and certain forms, portals, preferences, or website features may not function properly.

Unless You have adjusted Your browser setting so that it will refuse Cookies, Our Service may use Cookies.

Web Beacons

Certain sections of Our Service and Our emails may contain small electronic files known as web beacons, also referred to as clear gifs, pixel tags, and single-pixel gifs. These files permit the Company, for example, to count users who have visited certain pages or opened an email and to collect related website statistics, such as recording the popularity of a section, verifying system and server integrity, measuring communication effectiveness, and improving the Service.

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser.

We use both Session and Persistent Cookies for the purposes set out below:

Necessary / Essential Cookies

Type: Session Cookies

Administered by: Us

Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help authenticate users, protect forms and accounts, support secure access, prevent fraudulent use of accounts, and maintain the functionality of the Service. Without these Cookies, the services that You have requested cannot be provided, and We only use these Cookies to provide You with those services.

Cookies Policy / Notice Acceptance Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies identify if users have accepted the use of cookies on the Website. They may also help Us remember privacy, consent, or display preferences so that You do not have to provide the same response repeatedly.

Functionality Cookies

Type: Persistent Cookies

Administered by: Us

Purpose: These Cookies allow Us to remember choices You make when You use the Website, such as preferences, form progress, display settings, login-related settings, or other details that improve Your experience. The purpose of these Cookies is to provide You with a more personal and useful experience and to avoid You having to re-enter Your preferences every time You use the Website.

Analytics and Performance Technologies

Type: Session or Persistent Cookies and related technologies

Administered by: Us or Service Providers

Purpose: These technologies help Us understand how visitors use the Website, which pages are visited, how users move through the Website, and where improvements may be needed. This information may be used to evaluate website performance, improve navigation, strengthen accessibility, assess institutional communications, and improve the quality of the Service.

For more information about the cookies We use and Your choices regarding cookies, please visit Our Cookies Policy or the Cookies section of this Privacy Policy, if available.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

To provide and maintain Our Service, including to monitor the usage of Our Service, operate the Website, maintain forms and portals, support online tools, provide access to digital services, respond to technical issues, and protect the security and functionality of the Service.

To manage Your Account, including to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user, including student portals, application systems, online learning tools, alumni resources, career tools, or other systems.

For admissions, enrollment, and academic functions, including to process inquiries, support applications, communicate about programs, evaluate admissions materials, assist with enrollment, provide advising, support academic progress, manage student services, and administer institutional programs.

For the performance of a contract, including the development, compliance, and undertaking of any enrollment agreement, registration, purchase, service request, event participation, application, employment application, or other contract with Us through the Service.

To contact You, including to contact You by email, telephone calls, SMS, text message, postal mail, or other equivalent forms of electronic communication. This may include communications regarding inquiries, applications, enrollment, student services, alumni services, event registrations, career forms, institutional updates, account functions, contracted services, security updates, and other communications when necessary or reasonable for implementation.

To provide You with news, updates, and general information about programs, services, events, resources, opportunities, institutional announcements, alumni updates, career resources, and other information related to IVY College, unless You have opted not to receive such information where an opt-out is available.

To manage Your requests, including to attend to and manage Your requests to Us, respond to inquiries, process forms, provide support, route messages to the appropriate department, and document communications as needed for institutional operations.

To support student services, including advising, academic support, online learning, library or resource access, career services, alumni engagement, student success programs, and other services designed to support students, graduates, and prospective students.

For employment and career-related purposes, including to process job applications, respond to career inquiries, evaluate candidates, communicate about roles, and manage related records submitted through the Service.

For event and community engagement, including to process event registrations, communicate event details, support participation, share relevant updates, and maintain records related to events, workshops, alumni programs, information sessions, and other institutional activities.

For business transfers, We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, transfer, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, closure, institutional transition, or similar proceeding, in which Personal Data held by Us about Our Service users is among the assets transferred.

For legal, security, and compliance purposes, including to comply with applicable laws, regulations, reporting obligations, accreditation-related obligations, institutional policies, legal processes, audits, investigations, security monitoring, fraud prevention, and enforcement of Our agreements and policies.

For other purposes, We may use Your information for other purposes such as data analysis, identifying usage trends, determining the effectiveness of communications or promotional campaigns, improving Our Service, improving programs and services, evaluating Website performance, improving user experience, and supporting institutional planning.

Sharing Your Personal Data

We may share Your personal information in the following situations:

With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of Our Service, host or maintain the Website, support forms and portals, send communications, process inquiries, manage applications, support online learning tools, provide analytics, provide technical support, or otherwise perform services on Our behalf.

For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, acquisition, restructuring, reorganization, institutional transition, or transfer of all or a portion of Our operations to another company or organization.

With Affiliates: We may share Your information with Our affiliates, in which case We will require those affiliates to honor this Privacy Policy. Affiliates may include Our parent company, subsidiaries, related educational entities, joint venture partners, or other organizations that We control or that are under common control with Us.

With business partners: We may share Your information with Our business partners to offer You certain products, services, programs, resources, events, opportunities, or promotions, where appropriate and consistent with this Privacy Policy.

With institutional partners: We may share information with partners that help support educational, academic, student support, career, alumni, event, technology, compliance, or operational functions. Such partners are expected to use information only as needed to provide services or support institutional purposes.

With other users: When You share personal information or otherwise interact in public areas of the Service, such information may be viewed by other users and may be publicly distributed outside. Public areas may include forums, directories, event pages, alumni features, comment areas, or other features where users choose to make information visible.

With Your consent: We may disclose Your personal information for any other purpose with Your consent.

As required by law: We may disclose Your information when required to comply with applicable law, legal process, governmental request, court order, subpoena, regulatory requirement, accreditation-related process, or other lawful obligation.

IVY College does not sell text messaging originator opt-in data or consent. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes, and text messaging opt-in data and consent will not be shared with third parties.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy, unless a longer retention period is required or permitted by law, institutional policy, accreditation requirements, contractual obligations, audit requirements, reporting requirements, or legitimate operational needs.

We will retain and use Your Personal Data to the extent necessary to comply with Our legal obligations, resolve disputes, enforce Our legal agreements and policies, maintain institutional records, support student services, respond to inquiries, administer academic functions, manage alumni or career services, and support compliance obligations.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen security, improve functionality, diagnose technical issues, support institutional planning, comply with legal obligations, or maintain reliable operation of the Service.

Certain records, including admissions records, student records, academic records, financial records, employment-related records, compliance records, and other institutional records, may be subject to separate retention schedules, legal requirements, or institutional policies. Where a separate retention schedule applies, IVY College may retain such records in accordance with that schedule.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in processing are located. This means that Your information may be transferred to — and maintained on — computers located outside of Your state, province, country, or other governmental jurisdiction where data protection laws may differ from those in Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take steps reasonably necessary to help ensure that Your data is treated securely and in accordance with this Privacy Policy. No transfer of Your Personal Data will take place to an organization or country unless there are controls in place intended to protect the security of Your data and other personal information.

Because IVY College may use Service Providers, platforms, and systems that operate in multiple jurisdictions, Personal Data may be processed, stored, or accessed in locations outside Virginia or outside the United States, depending on the service used. IVY College expects Service Providers to maintain appropriate safeguards and to process information only for authorized purposes.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You, subject to applicable law, institutional policy, recordkeeping requirements, and any lawful basis We may have to retain certain information.

Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account, if You have one, and visiting the account settings section that allows You to manage Your personal information. You may also contact Us to request access to, correct, update, or delete personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when We have a legal obligation, institutional obligation, contractual obligation, academic recordkeeping requirement, compliance requirement, or lawful basis to do so.

Certain educational, admissions, academic, financial, employment, or institutional records may not be eligible for deletion if they are required for compliance, accreditation, legal, financial, academic, or operational purposes. If We cannot fulfill a deletion request in full, We may provide an explanation where appropriate and permitted by law.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition, restructuring, asset sale, institutional transition, financing, reorganization, or other business transaction, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy, where required by law or where reasonably appropriate.

Law Enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities, such as a court, government agency, law enforcement authority, regulator, or other legally authorized entity.

Other Legal Requirements

• The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation

• Comply with applicable education laws, reporting obligations, or institutional requirements

• Protect and defend the rights or property of the Company

• Protect the rights, privacy, safety, or security of students, employees, applicants, alumni, visitors, users, or the public

• Prevent or investigate possible wrongdoing in connection with the Service

• Protect the personal safety of Users of the Service or the public

• Protect against legal liability

• Enforce Our agreements, policies, procedures, and terms

• Respond to audits, investigations, accreditation-related requests, or regulatory inquiries

• Maintain the security and integrity of Our systems, Website, portals, and institutional operations

Security of Your Personal Data

The security of Your Personal Data is important to Us. We use commercially reasonable administrative, technical, and physical safeguards designed to protect Personal Data from unauthorized access, use, disclosure, alteration, or destruction.

However, no method of transmission over the Internet or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Security measures may include access controls, authentication tools, secure systems, vendor safeguards, monitoring, restricted access, administrative procedures, and other protections appropriate to the nature of the information and the Service. Users are responsible for helping protect their own information, including maintaining the confidentiality of account credentials and using secure devices and networks when accessing the Service.

If You believe Your information, account, or communication with IVY College may have been compromised, please contact Us promptly using the contact information provided below.

Children’s Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13 through the Service.

If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent or guardian, We may require Your parent’s or guardian’s consent before We collect and use that information.

Some IVY College programs, events, forms, or services may be intended for prospective students, current students, alumni, employees, applicants, or adult users. If a minor interacts with the Service in connection with admissions, events, academic programs, or institutional activities, IVY College may handle related information in accordance with applicable law, institutional policy, and any required consent or authorization.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third-party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies, security practices, data practices, or procedures of any third-party sites or services.

Third-party links may include links to application tools, payment processors, student platforms, learning management systems, event systems, social media platforms, career platforms, alumni platforms, maps, video platforms, or other external services. Your use of third-party sites or services may be governed by the privacy policies and terms of those third parties.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We may also let You know via email and/or a prominent notice on Our Service prior to the change becoming effective, where appropriate or required. We may update the effective date or “Last updated” date of the Privacy Policy when revisions are made.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page unless otherwise stated.

Your continued use of the Service after any changes to this Privacy Policy are posted means that You acknowledge the updated Privacy Policy, to the extent permitted by law.

Education-Specific Use of Personal Data

As an institution of higher education, IVY College may collect and process Personal Data related to academic and institutional functions. These functions may include inquiries, applications, admissions, enrollment, registration, academic advising, academic progress, student support services, online learning, financial aid inquiries, institutional reporting, compliance activities, career services, alumni engagement, event registration, continuing communication, and related educational services.

These data activities are handled in accordance with the principles set forth in this Privacy Policy and are intended to support the educational mission, administrative operations, student services, compliance responsibilities, and institutional functions of IVY College.

Information collected in connection with education-related services may be used to support student success, respond to student needs, provide academic resources, administer programs, maintain institutional records, communicate with students and alumni, improve services, and meet legal, accreditation, regulatory, or institutional obligations.

Student academic records, education records, and other records maintained by IVY College may also be governed by separate institutional policies, student record policies, enrollment documents, and applicable education privacy laws, including where applicable the Family Educational Rights and Privacy Act. This Privacy Policy is intended to describe general privacy practices for the Service and related digital tools; it does not replace more specific student record policies or legally required student privacy notices.

Where Personal Data is part of an official student education record, IVY College may use, disclose, retain, or protect that information in accordance with applicable education laws, institutional policy, and legitimate educational interests. Students should review any applicable student handbook, catalog, enrollment documents, portal notices, or institutional policies for more specific information about student records.

Contact Us

If You have any questions about this Privacy Policy, please contact Ivy College.

Email: info@ivy.edu

Phone: 703-425-4143

Fax: 703-425-4148

Address: 1980 Gallows Road, Vienna, VA 22182

Office Hours: Monday – Friday, 10 AM – 5 PM